NOTICE IS HEREBY GIVEN, that the Town of Mentone, Indiana, by and through its Town Council, hereinafter referred to as the Owner, will receive sealed bids for the Town of Mentone, Indiana, 2023 Roadway Resurfacing that consists of the following improvements:

The resurfacing of approximately 21,400 square yards of roadway, the removal and replacement of 540 square feet of sidewalk ramps, and incidental items associated with the work.

Sealed bids sent by delivery service for which receipt by Owner is documented in care of the Town of Mentone, 201 West Main Street, Mentone, Indiana 46539 or delivered in person will be considered by the Owner provided the proposals are delivered prior to the start of a public meeting, at 10:00 a.m., local prevailing time, on June 1, 2023, at 201 West Main Street, Mentone, Indiana. Proposals received after the bid opening process has begun will be returned unopened.

The work to be performed and the proposals to be submitted, including any and all separate and combination proposals, shall include sufficient and proper sums for all General, Construction, Installation, Labor, Materials, Tools, Equipment, Taxes (both Federal and State), Permits, Licenses, Insurance, Service Costs, and so forth, incident to and required for the construction of the facilities.

All materials furnished and labor performed incident to and required for the proper and satisfactory execution of the contracts shall be furnished and performed in accordance with the requirements of the contract documents as defined in the General Conditions of the Construction Contract, and any addenda thereto, prepared by the Engineer, EMANS Engineering, (574-209-0105). Said Bid Documents are on file with the Owner, Town of Mentone, Josh Shepherd (574-353-7198), 201 West Main Street, Mentone, Indiana 46539.

Each proposal must be enclosed in a sealed envelope bearing the title of the project and the name and address of the Bidder.
Contractor to be prequalified to perform Public Work in accordance with IC 5-16-13-10.

Each proposal shall be accompanied by a Certified Check or acceptable Bidder’s Bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate proposal, which check or bond will be held by the Owner as evidence that the Bidder will, if awarded a contract or contracts, enter into the same with the Owner upon notification to do so within fifteen (15) days of said notification.

Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time of contract execution. The bonds shall be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion. Liquidated damages in the amount of One Thousand Dollars ($1,000) per day of delayed or unsatisfactory completion of the Contract, beyond the agreed upon completion date, shall be paid by the Contractor to the Owner pursuant to the terms and conditions of the written contract ultimately entered into by the successful bidder and Owner.

If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of the Bidder will be forfeited.

Proposals shall be properly and completely executed on (1) Bid form provided by the Engineer and (2) Contractor’s Bid for Public Work – Form No. 96 (current Revision), provided by and executed by the Bidder, all as required by statute.

This project will be partially funded with Community Crossing Matching Grant funds and the Bid form and project pay requests shall be in accordance with the Community Crossing Matching Grant requirements.

The Owner reserves the right to waive any informalities or minor defects in bids or bidding procedure, or reject any and all bids, or to accept any bid as may be lowest most responsible and responsive as exclusively determined by the Owner. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. No bidder may withdraw a bid within 60 days after the actual date of the opening thereof.
Should there be reasons why the contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the Bidder.

TOWN OF MENTONE
JILL GROSS, TOWN COUNCIL PRESIDENT