TOWN OF MENTONE
MENTZER PARK IMPROVEMENT PROJECT

NOTICE TO BIDDERS

Notice is hereby given, that the Town of Mentone, hereinafter referred to as the Owner, will receive sealed bid packets for the Mentzer Park Improvement Project in Mentone, Indiana.

Sealed bids must be received by the Town of Mentone no later than 3:00 p.m. (Local Time) on August 6, 2024. Bids received after such hour will be returned unopened. Bids may be mailed or hand delivered to the Mentone Town Hall, located at 201 West Main Street, Mentone, Indiana. (The Mentone Town Hall is open Monday, Tuesday, Thursday, and Friday from 8:00 a.m. until 3:00 p.m.). Bids received prior to the posted deadline shall be opened and publicly read at the public meeting scheduled to take place on August 7, 2024, at 6:30 p.m. in the Mentone Town Hall located at 201 West Main Street, Mentone, Indiana. All interested citizens are invited to attend, and should any citizens require special provisions, such as handicapped modifications or non-English translation personnel, the Town will provide such provisions as long as the request is made by July 31, 2024.

A pre-bid meeting will be held at 11:00 a.m. (Local Time) on July 25, 2024 at the Mentone Town Hall located at 201 West Main Street, Mentone, Indiana. All interested prime contractors, subcontractors, small, minority or women owned enterprises and/or other interested parties are encouraged to attend.

The proposed scope of work for this project includes: new concrete sidewalks, asphalt parking area, a pavilion & restroom structure, playground equipment, renovated basketball courts, bridge deck rehabilitation, lighting & security features, and associated improvements necessary to create a safe, accessible, and welcoming park environment.

The Bid Documents are comprised of a set of Plans and a Project Manual. Bid documents for the Project will be available beginning July 10, 2024 and may be examined and obtained digitally by contacting Magdalena Aravena with Troyer Group at [email protected].

The work to be performed and the bid to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the facilities.

Each bid must be enclosed in a sealed envelope bearing the title of the Project and the name and address of Bidder. All bids must be submitted on the bid forms as identified in the Contract Documents and Specifications.

Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.

Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time of contract execution. The bonds will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.

The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days.

A conditional or qualified Bid will not be accepted.

Award will be made to the low, responsive, responsible bidder. The low, responsive, responsible bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.

Bids shall be properly and completely executed on bid forms included in the Specifications. Bids shall include all information requested by Indiana Form 96 (Revised 2013) included with the Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the bid documents section to these specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.

Each Bidder is responsible for inspecting the Project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.

Wage rates on the project shall not be less than the federal Davis Bacon wage scale published by the U.S. Department of Labor.

Bidders on this work shall be required to comply with the provisions of the President’s Executive Order No. 11246, as amended. The Bidders shall also comply with the requirements of 41 CFR Part 60 – 4 entitled Construction Contractors – Affirmative Action Requirements. A copy of 41 CFR Part 60 – 4 may be found in the Supplemental General Conditions of the Contract Documents and Specifications.
The Bidders attention is also called to the “Minority/Women Business Participation” requirements contained in the Project Specifications. The Indiana Office of Community and Rural Affairs has adopted a State goal of 10% participation for minority and women owned businesses for construction related or purchase related contracts for the work. In addition, as required by the Indiana State Revolving Fund, the successful Bidder shall comply with the provisions of H.R. 3547, “Consolidated Appropriations Act, 2014” commonly known as “Buy American” provisions as contained herein requiring that all the iron and steel products used in the Project be produced in the United States.

The Contractor must meet guidelines and practices established by the Indiana Office of Community and Rural Affairs. These appropriate federal regulations include: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certifications, and others that may be appropriate or necessary.

Contract procurement is subject to the federal regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12.

Pursuant to Chapter 5, 5-4 of the Labor Standards Administration and Basic Enforcement Handbook 1344.1 Rev 2; “No contract may be awarded to any contractor that is debarred, suspended or otherwise ineligible to participate in Federal or Federally assisted contracts or programs. Any contract awarded to a prime contractor or subcontractor that is found to be ineligible for award must be terminated immediately.” Prior to contract award prime contractors are to be actively registered or seeking registration with SAM.gov to determine eligibility/debarment status.

Any contract(s) awarded under this Advertisement for Bids are expected to be funded in part by a grant from the Department of Housing and Urban Development, as administered by the Indiana Office of Community and Rural Affairs. Neither the United States nor any of its departments, agencies or employees is or will be a party to this Advertisement for Bids or any resulting contract.

For more information, please contact Magdalena Aravena at The Troyer Group at [email protected]

Town of Mentone
Amanda Yaprak
Clerk-Treasurer